5.1. Introduction

5.1.1. Logging in
5.1.2. Forgotten password
5.1.3. 2-factor login
5.1.4. The home page
5.1.5. Using the menu bar
5.1.6. Getting help

5.1.1. Logging in

There are three things that you need to know before you can use BASE:

  1. The address (URL) to a BASE server
  2. A username to login with
  3. A password

You may, for example, try the BASE demo server. Go to the URL https://base.onk.lu.se/demo/ and enter base2 for the login and base2 for the password. NOTE! The demo server is currently down!

You need to get all three things from an administrator of the BASE server. If you know only the address to the BASE server, you may check the front page if the administrator has added any information about how to get a username/password there. Look for the Get an account! link on the front page.

Logging in is simple, just enter your login and password in the form on the front page and click the Login button.

[Note] Problems with the start page

If you have selected a non-default start page and there happens to be a problem with it it may prevent you from accessing BASE. In the worst scenario all that is displayed is a cryptic error message. In this case, it is good to know that holding down either one of the ALT or CTRL or SHIFT keys while clicking the Login button will force BASE to use the regular start page.

5.1.2. Forgotten password

If you forget your password you will need to get a new one. BASE stores the passwords in an encrypted form that does not allow anyone, not even the server administrator, to find out the un-encrypted password.

To get a new password you will have to contact the server administrator. There may be a Forgot your password? link on the front page where the server administrator has entered information about how to get a new password.

5.1.3. 2-factor login

BASE supports a 2-factor login system that sends out one-time verification codes via email the first time you try to login from a new browser. The system has been designed to protect your account in case your login information and password is compromised. If 2-factor login has been enabled on the server and for your user account (see Section 5.2.1, “Contact information”), an additional screen is displayed.

Figure 5.1. 2-factor login: Enter verification code

2-factor login: Enter verification code

To complete the login, you need to enter the verification code (6 digits) that is sent to your registered email address. If you keep the Remember this device checked then BASE will remember the browser you are using and not ask you about a verification code the next time.

[Tip] Tip

If you are on a public computer you should uncheck the Remember this device to prevent someone else from logging into your account at a later time from that computer.

If you go to BASEDevices you can see all registered devices/browsers that you have used to access the BASE server. We recommend that you check this list once in a while and delete browsers that you no longer use.

[Note] Private browsing mode

BASE need to store a token on your computer to make the 2-factor login system work. If you are using a browser in private or incognito mode the 2-factor login may not work.

5.1.4. The home page

When you have been logged in the home page will be displayed. It displays some useful information. You can also go to the home page using the ViewHome menu.

Figure 5.2. The home page

The home page

New messages

Messages are, for example, sent by plug-ins to notify you about finished jobs. In the future, you may get messages from other sources as well. As of today, messages are not used for communication between users.


A list of projects that you are a member of. Projects are an important part of BASE and are the best way to share data when you are cooperating with other users. We recommend that you always use a project when working with BASE. For more information read Chapter 6, Projects and the permission system. The list displays the most recently used projects first and then fills up with the rest sorted by name.

Disk usage

An overview of how much disk space you have been assigned and how much you are using.


Links for getting help and reporting bugs. The number of links displayed here may vary depending on the server configuration.

News and announcements

A list of important news and announcements from the server administrator. Here you may, for example, find information about server upgrades and maintenance.

[Tip] Subscribe to the RSS news feed.

Click on the RSS icon in the News and announcements title bar. This allows you to subscribe to the news feed from the BASE server so that you don't miss anything interesting.

5.1.5. Using the menu bar

On the top of the home page is the Menu bar. This is the main navigation tool in BASE. It works the same way as the regular menu system found in most other applications. Use the mouse to click and select an item from the menu.

Most of the menu is in two levels, ie. clicking on a top-level menu will open a submenu just below it. Clicking on something in the submenu will take you to another page or open a pop-up dialog window. For example, the Biomaterial LIMSSamples menu will take you to the page listing samples and BASEContact information opens a dialog where you can modify your contact information details.

The menu bar also contains shortcuts to some often-used actions:


A list of all projects you are a member of. The most recently used projects are listed first, then the list is filled with the rest of your projects up to a maximum of 15. If you have more projects an option to display the remaining projects is activated. Selecting a project in the list will make that project the active project.

[Tip] Tip

The sort order in the menu of non-recent projects is the same as the sort order on the projects list page. If you, for example, want to sort the newest project first (after the most recently used ones), select to sort by the Registered column in descending order on the list page. The menu will automatically use the same order.

Refresh page

Refresh/reload the current page. This is useful when you add or modify items in BASE. Most of the time the page is refreshed automatically, but in some cases you will have to use this button to refresh the page.

[Warning] Warning

Do not use your browser's Refresh button. Most browsers will take you to the login page again.

Recent items

Shortcut to the most recently viewed items. The number of items are configurable and you can also make some item types sticky. This will for example keep the shortcut to the last experiment even if you have viewed lots of other items more recently. See the section called “The Recent items tab” for configuration information.

Logged in user

Displays the name of the currently logged in user and allows you to quickly log out and switch to another user.

5.1.6. Getting help

Besides reading this document there are more ways to get help:

On-line context-sensitive help

Whenever you find a small help icon or button you may click it to get help about the part of the page you are currently viewing. The icon is located in the title bar in most pop-up dialog windows and in the toolbar in most other pages.

Using the Help menu

The Help menu contains links for getting on-line help. These links may be configured by a server administrator, so they may be different from server to server. By default links for reporting a bug and accessing this document are installed.

Mailing lists and other resources

See Chapter 3, Resources.